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Best Organizational Tool when out?

Discussion in 'Computers & Technology' started by jpfrench81, Mar 11, 2011.

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  1. jpfrench81

    jpfrench81 Puritan Board Sophomore

    I am looking into Getting Things Done by David Allen, and I am wondering what you all keep with you to process all of your incoming information when you are out and about. What have you found to be most effective?

    Pencil and notepad?
    Ipad or other tablet?
    Smartphone?
    PDA?
    Something else?

    Why have you found it most effective?
     
  2. CIT

    CIT Puritan Board Post-Graduate

    I text things to myself. Not sure if it is the most effective, but I always have my phone on me.
     
  3. N. Eshelman

    N. Eshelman Puritan Board Senior

    iCalendar on the iPhone. It sincs with the computer when charging.
     
  4. fredtgreco

    fredtgreco Vanilla Westminsterian Staff Member

    I have found it most effective to put GTD into what I was already using daily. For me that was Outlook. I keep everything in Outlook - email, tasks, Calendar appointments, etc. So I purchased the GTD Addin for Outlook. It is very nice, and works with Outlook 2010. When I am out and about, my iPhone is the main repository of my information. So I needed something that would easily access that information. The iPhone does not have any kind of native way to access Outlook tasks, so I purchased an app for $8 called iMExchange (now it is in its second version).
     
  5. Semper Fidelis

    Semper Fidelis 2 Timothy 2:24-25 Staff Member

    I'll have to look into the GTD app. I work very massive Enterprise-wide projects that span organizations across the Marine Corps. The problem I have is not so much managing my own time as it is strategizing and planning to influence others. The GTD thing looks like a good way to keep track of some of the e-mails that sort of loosely connect many different things ongoing that are connected to a massively intricate project.
     
  6. fredtgreco

    fredtgreco Vanilla Westminsterian Staff Member

    Rich,

    It is very nice. It organizes all your tasks, including those that are assigned to others (Waiting For) or put on hold (Someday) (I usually have 200+ at any one time).
     
  7. Semper Fidelis

    Semper Fidelis 2 Timothy 2:24-25 Staff Member

    I'd love to use it at work for my Outlook but our computers won't allow me to install it for work use. Do you have to spend a lot of time studying the GTD method?
     
  8. Semper Fidelis

    Semper Fidelis 2 Timothy 2:24-25 Staff Member

  9. fredtgreco

    fredtgreco Vanilla Westminsterian Staff Member

    That would be a limitation, since it is a Com Add-in. I do not spend a lot of time studying GTD. I read the book, tried to incorporate it, and then on our drive back from Disney I listened to a David Allen seminar that was very helpful.

    That looks neat. The disadvantage to me is that I would have to use a second (new) trusted system; but if you have not already put GTD into Outlook, that would be a good place to start. I also know a great many people have used GMail and related apps to implement GTD.
     
  10. Bookmeister

    Bookmeister Puritan Board Freshman

    I use Pocket Informant on my Android phone. It is based on GTD. I think it cost $6.
     
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